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Procurement
If you are already a YAI/YMS vendor, this page will assist you with day-to-day orders. If you are not yet a YAI/YMS vendor and meet our quality requirements, please see the New Vendor Forms to begin the process.
As a military contractor, YAI/YMS must meet the requirements of the Federal Acquisition Regulations in its Procurement process, as well as ensure that our procured commodities meet applicable military specifications. Our procurement needs vary across a broad range of commodities, including printed circuit boards, machined items, sheet metal, conduit/cable assemblies, connectors, and active/passive components and services. Our Procurement Quality Requirements specify our needs, and this is a good starting point for potential vendors.
YAI/YMS is a proud advocate of the small business. We actively seek out the small business owner and welcome all inquiries from Small Business Administration-Certified business interests.
YAI/YMS has an on-going supplier certification program to identify and qualify businesses as vendors who can become "best value" in terms of quality, delivery, price, and service. Those are selected vendors who maintain a consistently high quality and on-time delivery rating, are priced competitively, and are dedicated to service. YAI/YMS prefers long-term alliances with its vendors for strategic benefits to YAI/YMS and its vendors.
Our Procurement personnel are dedicated to establish and maintain working relationships with all our vendors. If you believe that your company has the attributes to be a YAI/YMS vendor, you are invited to complete a New Vendor Transcript Form and a Supplier/Subcontractor Selection/Evaluation Record and forward them to YAI/YMS’ Purchasing Department.
New Vendor Forms
To become a YAI/YMS Vendor please complete the New Vendor Forms below and email, or FAX (256-713-0495) to the YAI/YMS' Purchasing Department.
New Vendor Approval Form (pdf) - This form provides YAI/YMS with a profile of your company for input into our database.
IRS FORM W9 (pdf) - Required IRS form for the reporting of payments to our Vendors.
Representations, Certifications, and Other Statements of Offerors (pdf) - This document contains certain representations and certifications that must be made by vendors proposing work for YAI/YMS and its government customers. The document must be signed by the vendor and returned to YAI/YMS before an award can be made. This document must be completed on an annual basis to be a viable YAI/YMS vendor.
PIF-740-01 Supplier/Subcontractor Selection/Evaluation Record (pdf) - This document provides data to YAI/YMS to help determine the vendor’s commitment to quality.
Purchase Order Information
Some, or all, of the documents listed below may be referenced in a YAI/YMS purchase order. By accepting the purchase order, the vendor has agreed to abide by the documents referenced on the purchase order. Our vendors are encouraged to read and understand these documents.
Yulista Terms and Conditions for Commercial Orders (pdf) - These are YAI/YMS’ General Terms and Conditions from which our purchase orders are issued. YAI/YMS vendors are encouraged to download, read, and understand fully these terms and conditions. Should questions arise, contact the YAI/YMS Buyer who is listed as the point of contact on the purchase order.
Yulista Additional Terms and Conditions for Government Orders (pdf) - These are U.S. Government-required clauses.
JVYS Additional Terms and Conditions (pdf) - These U.S. Government Terms and Conditions (clauses) are specific to YAI/YMS’ prime government contract which flow down to the purchase order issued.
YAI Additional Terms and Conditions (pdf) - These U.S. Government Terms and Conditions (clauses) are specific to YAI/YMS’ prime government contract which flow down to the purchase order issued.
PIF JVYS Supplier Quality System Requirements (pdf) - These are U.S. Government Quality System Requirements as they relate to Redstone Arsenal’s Prototype Integration Facility and are specific to YAI/YMS' prime government contract.
Yulista Quality Terms and Conditions (pdf) - As a government contractor, YAI/YMS must maintain high standards, such as the incorporation of these Terms and Conditions.
Request For Quotation Information
Quote Information (pdf) - This document is for our vendors’ information, as it is a mandatory U.S. Government Clause in any negotiated procurement with an expected value of $650,000 or greater.